Fleet Maintenance Scheduling

This dataset provides comprehensive records of fleet vehicle maintenance events, including scheduling, completion, costs, downtime, and detailed vehicle and location information. It enables logistics and transport firms to optimize maintenance schedules, reduce operational disruptions, and extend asset lifespans through data-driven insights. The dataset is ideal for predictive maintenance, compliance tracking, and operational efficiency analysis.

  • last updated 12 Jul 2025
  • by GoMask
The brief that made it

Optimizing fleet maintenance schedules to minimize vehicle downtime

Sample rows

preview · 8 of 60 rows · all 26 columns
maintenance_idstringmaintenance_typestringmaintenance_costfloattechnician_namestringvehicle_idstringlicense_platestringmakestringmodelstringyearintegerodometer_readingfloatscheduled_datedatecompletion_datedatedowntime_hoursfloatservice_providerstringparts_replacedstringnext_due_datedatenext_due_odometerfloatmaintenance_statusstringlocation_namestringlocation_street_addressstringlocation_citystringlocation_statestringlocation_postal_codestringlocation_countrystringnotesstringmaintenance_descriptionstring
MNT-0001preventive240.5Tina GordonVH-1029JBN-8245FordTransit2018134200.72023-11-122023-11-122.5QuickFleet AutoOil filter2024-05-12139200.7completedDepot A872 Lincoln AveClevelandOH44115USAblankOil and filter change, safety inspection.
MNT-0002corrective760Luis RamirezVH-1043XTR-5563Mercedes-BenzSprinter202078700.22024-02-202024-02-218Star Service CenterAlternatorblankblankcompletedMain Garage56 Harbor WayBostonMA02127USAVehicle towed to shop.Replaced faulty alternator.
MNT-0003inspection120Julia KimVH-1007QPL-9932ToyotaHiace20162103452024-01-152024-01-151FleetCheck Ltd.blankblankblankcompletedInspection Center 31988 Parkside DrDenverCO80216USAblankAnnual safety inspection - no issues found.
MNT-0004preventive410Erin PatelVH-1012VQS-1201ChevroletExpress2015252977.52024-03-052024-03-065City Fleet MaintenanceTransmission fluid2024-09-05262977.5completedDepot B4054 South AveDallasTX75247USAblankTransmission fluid changed.
MNT-0005preventive95Derek WongVH-1057WFX-9783NissanNV35002019114500.92024-02-182024-02-181.5FleetTire Problank2024-08-18124500.9completedDepot C7210 Maple BlvdPhoenixAZ85043USARecommend tire replacement next visit.Tire rotation and brake inspection.
MNT-0006corrective340Mia NguyenVH-1007QPL-9932ToyotaHiace2016212311.12024-04-102024-04-103BrakeMastersBrake pads, RotorsblankblankcompletedDepot D324 Elm StDenverCO80216USAblankReplaced rear brake pads and rotors.
MNT-0007inspection70Melissa EvansVH-1061KAY-4497FordE-350202124700.22024-03-202024-03-200.5Premier Fleet ServicesblankblankblankcompletedDepot A872 Lincoln AveClevelandOH44115USAblank6-month routine checkup, all systems normal.
MNT-0008other800Sanjay SinghVH-1093GTR-3007GMCSavana2014340999.32024-04-122024-04-124CargoFit CustomCargo rackblankblankcompletedCustom Shop4501 W Industrial RdHoustonTX77041USASpecial request by logistics team.Custom cargo rack installation.

What the 60 rows show

from the 60-row sample

Corrective (maintenance type) stands out: mean maintenance_cost is 892.6, against 251.8 for the rest.

  • 210.0median maintenance_cost
  • 2location countries
  • 4maintenance statuses
  • 12makes
  • 16models
  • 16location states
Mean maintenance_cost by maintenance_type55 rows
05001,000286.5preventi…24 rows892.6correcti…12 rows82.5inspecti…16 rows876.7other3 rows
maintenance_cost55 rows, in bands of 250
0204031123331001101,2502,500maintenance_cost →

Median 210.0, from 0.0 to 2,340.

technician_name55 rows with a value · 5 left blank
  1. Julia Kim4
  2. Melissa Evans4
  3. Tina Gordon3
  4. Luis Ramirez3
  5. Erin Patel3
  6. Paul Edwards3
  7. Louis Chen3
  8. Derek Wong2
  9. Robert Smith2
  10. Patricia Hayes2
26 columns by typefrom the column list below
  • string 18
  • integer 1
  • float 4
  • date 3

Columns

26 columns in three groups
blueprint · 26 columns
columntypedescriptionexample
Text 18 columns
maintenance_idstringUnique identifier for each maintenance event or schedule entry.uniqueMNT-0001
vehicle_idstringUnique identifier for the vehicle (e.g., VIN, fleet number).VH-1029
license_platestringVehicle's license plate number.JBN-8245
makestringManufacturer of the vehicle.12 makesFord
modelstringModel of the vehicle.Transit
maintenance_typestringType of maintenance performed or scheduled (e.g., preventive, corrective, inspection).preventive · corrective · inspection · otherpreventive
maintenance_descriptionstringDetailed description of the maintenance task or issue addressed.optionalOil and filter change, sa…
service_providerstringName of the internal or external service provider performing the maintenance.QuickFleet Auto
technician_namestringName of the technician responsible for the maintenance.optionalTina Gordon
parts_replacedstringComma-separated list of major parts replaced during maintenance.optionalOil filter
maintenance_statusstringCurrent status of the maintenance event (e.g., scheduled, in_progress, completed, overdue, cancelled).scheduled · in_progress · completed · overdue · cancelledcompleted
location_namestringName or code of the facility or location where maintenance is performed.optionalDepot A
location_street_addressstringStreet address of the maintenance location.optional872 Lincoln Ave
location_citystringCity of the maintenance location.optionalCleveland
location_statestringState or province of the maintenance location.optionalOH
location_postal_codestringPostal or ZIP code of the maintenance location.optional44115
location_countrystringCountry of the maintenance location.2 countries · optionalUSA
notesstringAdditional notes or comments related to the maintenance event.optionalVehicle towed to shop.
Numbers 5 columns
yearintegerYear of manufacture for the vehicle.1,900 to 2,1002018
odometer_readingfloatCurrent odometer reading at the time of maintenance (in kilometers or miles).0 or more134200.7
downtime_hoursfloatTotal number of hours the vehicle was unavailable due to maintenance.0 or more · optional2.5
maintenance_costfloatTotal cost incurred for the maintenance event.0 or more · optional240.5
next_due_odometerfloatOdometer reading at which the next maintenance is due.0 or more · optional139200.7
Dates and times 3 columns
scheduled_datedateDate when the maintenance is scheduled to occur.2023-11-12
completion_datedateDate when the maintenance was completed.optional2023-11-12
next_due_datedateDate when the next scheduled maintenance is due for the vehicle.optional2024-05-12

Use it for

  • median mainten…210.055 rowsmean maintenance cost…286.5prev…892.6corr…82.5insp…876.7other

    A logistics dashboard

    Maintenance_cost by maintenance_type and a breakdown of technician_name. Excel, Power BI or Tableau.

  • Why do the 12 corrective rows have a mean maintenance_cost of 892.6?

    A root-cause class exercise

    Hand out the rows and one question. The answer is in the data, not in the brief.

  • A software demo

    Believable maintenances with vehicle_id, license_plate and make to fill a screen in front of a buyer.

Not quite right?

Make it yours.

Same 26 columns, your size and your rules. See 20 rows before you pay.

Preview 20 rows free

1,000 rows: $1.99 · 10,000: $12.99One-time. No subscription. All prices

This dataset60 rows26 columns
Yours1,000 rows26 columnslocation_name: UK only

blueprint · fleet-maintenance-scheduling

Behind this dataset

Same schema. As many rows as you need.

These 60 rows came out of a blueprint — 26 columns with generation rules behind each one. Open it in Data Factory to retune a column, add your own, wire in foreign keys, and run it at the size you actually need.

Rules it was built with
  • Maintenance logged per vehicle and date
  • Mileage-based services scheduled every 10,000 km
  • Missed services flagged for follow-up
  • Critical faults require immediate repair
Rows
Open the blueprint in Data Factory

1 credit per row. Preview 20 rows free. Buy rows for the full run.

Exports
CSV, JSON, JSONL, Parquet, SQL, Excel, TSV, XML
Licence
yours to use, including commercially
API slug
fleet-maintenance-scheduling

More in Logistics

Browse all
Also in LogisticsVehicle Load Capacity UtilizationWarehouse Inventory Movement DatasetLogistics Shipment Delay PredictionAll 1,958 datasets

What should your data show?

Preview 20 rows free
No signup. No card.