Real Estate
22 columns
200 rows
8 formats

Office Space Utilization Trends

This dataset provides detailed records of office space utilization by department, including occupancy levels, space types, activity patterns, and associated costs across various office locations. Facility managers and workplace strategists can leverage this data to optimize layouts, improve space efficiency, and reduce operational costs through data-driven decisions.

opened 5 times
last updated 5 Sept 2025
by GoMask

The brief that made it

Optimizing office layouts and space allocation

Sample rows

preview · 8 of 200 rows · all 22 columns

record_idstring	space_typestring	cost_per_hourfloat	address_streetstring	office_idstring	office_namestring	address_citystring	address_statestring	address_postal_codestring	address_countrystring	department_idstring	department_namestring	space_idstring	space_namestring	datedate	start_timedatetime	end_timedatetime	occupancy_countinteger	space_capacityinteger	utilization_percentagefloat	activity_typestring	notesstring
R0001	workstation	120	123 Fifth Avenue	O100	Manhattan HQ	New York	NY	10001	USA	D01	Finance	S001	Desk Cluster A	2024-06-01	2024-06-01T09:00:00	2024-06-01T17:00:00	12	16	75	focused_work	Regular finance team workday, space at typical usage.
R0002	meeting_room	220	456 Wacker Drive	O101	Chicago Campus	Chicago	IL	60601	USA	D02	HR	S002	Conf Room 1	2024-06-01	2024-06-01T10:00:00	2024-06-01T11:30:00	8	10	80	meeting	HR weekly staff meeting, space cleaned prior to use.
R0003	lounge	95	789 Congress Ave	O102	Austin Tech Hub	Austin	TX	78701	USA	D03	IT	S003	Lounge Area South	2024-06-02	2024-06-02T16:00:00	2024-06-02T18:00:00	18	25	72	social	IT department celebration event, catering delivered.
R0004	private_office	580	1 Canary Wharf	O103	London HQ	London	ENG	E14 5AB	UK	D04	Executive	S004	CEO Suite	2024-06-02	2024-06-02T08:00:00	2024-06-02T20:00:00	1	1	100	focused_work	Executive suite in use for strategic planning all day.
R0005	private_office	420	55 George Street	O104	Sydney Campus	Sydney	NSW	2000	Australia	D05	Marketing	S005	CMO Office	2024-06-03	2024-06-03T07:30:00	2024-06-03T19:30:00	1	1	100	focused_work	CMO occupied private office for campaign analysis.
R0006	other	15	123 Fifth Avenue	O100	Manhattan HQ	New York	NY	10001	USA	D06	Legal	S006	Storage Room B	2024-06-01	2024-06-01T06:00:00	2024-06-01T10:00:00	0	5	0	other	Storage room checked for quarterly audit, no occupancy.
R0007	workstation	110	456 Wacker Drive	O101	Chicago Campus	Chicago	IL	60601	USA	D07	Supply Chain	S007	Desk Zone C	2024-06-02	2024-06-02T09:00:00	2024-06-02T17:00:00	9	12	75	focused_work	Supply chain analysts working on forecasts.
R0008	workstation	140	789 Congress Ave	O102	Austin Tech Hub	Austin	TX	78701	USA	D08	Engineering	S008	Open Area B	2024-06-01	2024-06-01T08:30:00	2024-06-01T16:30:00	20	25	80	focused_work	Engineering team on product sprint, full attendance.
R0009	meeting_room	345	1 Canary Wharf	O103	London HQ	London	ENG	E14 5AB	UK	D09	Sales	S009	Boardroom A	2024-06-01	2024-06-01T14:00:00	2024-06-01T15:30:00	15	20	75	meeting	Sales quarterly review, remote attendees dialed in.
R0010	private_office	600	55 George Street	O104	Sydney Campus	Sydney	NSW	2000	Australia	D10	Executive	S010	President Suite	2024-06-02	2024-06-02T07:00:00	2024-06-02T19:00:00	1	1	100	focused_work	Executive office in use for confidential strategy session.
R0011	other	40	456 Wacker Drive	O101	Chicago Campus	Chicago	IL	60601	USA	D11	Procurement	S011	Testing Room 2	2024-06-03	2024-06-03T13:00:00	2024-06-03T15:00:00	2	6	33.33	other	Product samples tested, short occupancy.
R0012	collaboration_area	210	789 Congress Ave	O102	Austin Tech Hub	Austin	TX	78701	USA	D12	Customer Service	S012	Collab Zone 1	2024-06-01	2024-06-01T11:00:00	2024-06-01T13:00:00	18	22	81.82	training	Onboarding training for new hires, full attendance.
R0013	workstation	150	123 Fifth Avenue	O100	Manhattan HQ	New York	NY	10001	USA	D13	Data Science	S013	Desk Cluster B	2024-06-02	2024-06-02T09:30:00	2024-06-02T18:00:00	8	10	80	focused_work	Model development underway, moderate occupancy.
R0014	meeting_room	210	1 Canary Wharf	O103	London HQ	London	ENG	E14 5AB	UK	D14	Operations	S014	Room 304	2024-06-03	2024-06-03T08:00:00	2024-06-03T09:00:00	10	15	66.67	meeting	Operations weekly briefing, action items reviewed.
R0015	lounge	80	55 George Street	O104	Sydney Campus	Sydney	NSW	2000	Australia	D15	Facilities	S015	blank	2024-06-01	2024-06-01T17:00:00	2024-06-01T20:00:00	5	25	20	social	Facilities team held informal gathering, low attendance.
R0016	collaboration_area	120	123 Fifth Avenue	O100	Manhattan HQ	New York	NY	10001	USA	D03	IT	S016	Collab Corner B	2024-06-02	2024-06-02T12:00:00	2024-06-02T15:00:00	21	25	84	social	IT team lunch and learn, high engagement.
R0017	other	60	456 Wacker Drive	O101	Chicago Campus	Chicago	IL	60601	USA	D16	R&D	S017	Receiving Dock	2024-06-03	2024-06-03T06:00:00	2024-06-03T09:00:00	1	5	20	other	New equipment delivery received, minimal staff present.
R0018	workstation	90	789 Congress Ave	O102	Austin Tech Hub	Austin	TX	78701	USA	D17	Engineering	S018	blank	2024-06-01	2024-06-01T09:00:00	2024-06-01T17:00:00	0	15	0	focused_work	No occupancy recorded, workstation unused this period.
R0019	workstation	130	1 Canary Wharf	O103	London HQ	London	ENG	E14 5AB	UK	D13	Data Science	S019	Desk Zone A	2024-06-03	2024-06-03T08:00:00	2024-06-03T17:00:00	13	15	86.67	focused_work	Analytics team in full attendance, workspace checked.
R0020	collaboration_area	190	55 George Street	O104	Sydney Campus	Sydney	NSW	2000	Australia	D18	HR	S020	Collab Zone 2	2024-06-02	2024-06-02T10:00:00	2024-06-02T12:00:00	9	12	75	training	HR training session, space arranged for new employees.

What the 200 rows show

from the 200-row sample

Private_office (space type) stands out: mean cost_per_hour is 493.6, against 151.5 for the rest.

140.0median cost_per_hour
3address countries
5activity types
7address cities
7address states
15department names

Mean cost_per_hour by space_type200 rows

cost_per_hour200 rows, in bands of 100

Median 140.0, from 10.0 to 600.0.

address_street200 rows · top 10 of 28 values

88 George St19
123 Fifth Avenue10
456 Wacker Drive10
789 Congress Ave10
1 Canary Wharf10
55 George Street10
2010 South Congress Ave10
19 Bishopsgate10
500 Terry Ave N10
550 W Adams St10

22 columns by typefrom the column list below

string 15
integer 2
float 2
date 1
datetime 2

Columns

22 columns in three groups

blueprint · 22 columns
column	type	description	example
Text 15 columns
`record_id`	string	Unique identifier for each space utilization recordunique	R0001
`office_id`	string	Unique identifier for the office location	O100
`office_name`	string	Name of the office or building	Manhattan HQ
`address_street`	string	Street address of the office	123 Fifth Avenue
`address_city`	string	City where the office is located7 cities	New York
`address_state`	string	State or region of the office location7 states	NY
`address_postal_code`	string	Postal code for the office location	10001
`address_country`	string	Country where the office is located3 countries	USA
`department_id`	string	Unique identifier for the department	D01
`department_name`	string	Name of the department using the space	Finance
`space_type`	string	Type of space being used (e.g., workstation, meeting room, lounge, collaboration area)6 values	workstation
`space_id`	string	Unique identifier for the specific space within the office	S001
`space_name`	string	Name or label of the space (e.g., Room 101, Open Area A)optional	Desk Cluster A
`activity_type`	string	Type of activity conducted in the space (e.g., meeting, focused work, training, social)meeting · focused_work · training · social · other · optional	focused_work
`notes`	string	Additional notes or observations about the space usageoptional	Regular finance team work…
Numbers 4 columns
`occupancy_count`	integer	Number of people present in the space during the recorded period0 or more	12
`space_capacity`	integer	Maximum capacity of the space1 or more	16
`utilization_percentage`	float	Percentage of space capacity utilized during the period0 to 100	75
`cost_per_hour`	float	Estimated cost per hour for using the space0 or more · optional	120
Dates and times 3 columns
`date`	date	Date for which space utilization is recorded	2024-06-01
`start_time`	datetime	Start time of the recorded usage period	2024-06-01T09:00:00
`end_time`	datetime	End time of the recorded usage period	2024-06-01T17:00:00

Use it for

A real estate dashboard
Cost_per_hour by space_type and a breakdown of address_street. Excel, Power BI or Tableau.
Why do the 25 private_office rows have a mean cost_per_hour of 493.6?
A root-cause class exercise
Hand out the rows and one question. The answer is in the data, not in the brief.
Records200
R0001120workstat…
R0002220meeting_…
R000395lounge
A software demo
Believable records with office_id, office_name and address_street to fill a screen in front of a buyer.

This dataset200 rows22 columns

Yours1,000 rows22 columnsaddress_street: UK only

blueprint · office-space-utilization-trends

Behind this dataset

Same schema. As many rows as you need.

These 200 rows came out of a blueprint — 22 columns with generation rules behind each one. Open it in Data Factory to retune a column, add your own, wire in foreign keys, and run it at the size you actually need.

Rules it was built with

Utilization times logged per area.
Department assignment mandatory.
Space type categorized.
Idle and peak usage flagged.
Weekly summary statistics included.

Rows1,000 rows10,000 rows100,000 rows1,000,000 rows

Open the blueprint in Data Factory

1 credit per row. Preview 20 rows free. Buy rows for the full run.

Exports: CSV, JSON, JSONL, Parquet, SQL, Excel, TSV, XML
Licence: yours to use, including commercially
API slug: office-space-utilization-trends

What should your data show?

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Sample rows

What the 200 rows show

Columns

Use it for

A real estate dashboard

A root-cause class exercise

A software demo

Make it yours.

Same schema. As many rows as you need.

More in Real Estate

What should your data show?